Privacy Notice for Toast Management Ltd

Last Updated: [Date]

Toast Management Ltd (“we”, “our”, “us”) respects your privacy and is dedicated to safeguarding any personal data you share with us. This Privacy Notice outlines how we collect, use, and protect your information when you interact with our website. Please review this page periodically, as we may update our policy to reflect new practices or legal requirements. This policy is effective from [Date].

1. Types of Personal Data We Collect

When you visit our website or engage with us, we may collect the following personal data:

* Contact Information: Such as your name and email address, when you contact us or sign up for services.

* Professional Details: Including CV, headshots, and experience relevant to talent management and casting opportunities.

* Website Usage Information: Such as IP addresses, device data, and browsing activity, gathered to understand how visitors interact with our website.

2. How We Collect Personal Data

We gather personal data in several ways:

* Directly from You: When you provide information via forms on our website or communicate with us by email.

* Automatically: Through cookies and other tracking mechanisms as you navigate our site.

* From Third Parties: Where appropriate and lawful, we may receive personal data from third parties, like casting professionals, who have your consent to share this information with us.

3. Why and How We Use Personal Data

We process personal data only when we have a lawful basis to do so, in line with data protection laws. Our lawful bases include:

* Contractual Needs: To fulfill obligations under any service or representation agreement we enter with you.

* Consent: Where you specifically agree to receive communications from us.

* Legitimate Interests: Where necessary for the effective functioning of our business, provided this does not override your data rights.

* Legal Obligations: To comply with relevant legal or regulatory requirements.

We may use your personal data to:

* Provide and enhance our services, such as talent management and casting processes

* Assess materials submitted for casting or job applications

* Respond to inquiries and requests

* Improve the website experience for users

4. Sharing of Personal Data

We may share your personal data under specific circumstances, such as:

* Service Providers: With trusted providers who help us manage website analytics or data storage (e.g., Google Analytics, Dropbox).

* Legal and Regulatory Bodies: When necessary to comply with legal obligations or to protect our legal interests.

When transferring personal data outside the European Economic Area (EEA), we will ensure your data remains protected in line with applicable laws by adopting appropriate safeguards.

5. Retention of Your Data

We retain your personal data only for as long as needed to fulfill the purposes for which it was collected or as required by law. Once no longer necessary, we will securely delete or anonymize your data in line with our data retention policies.

6. Data Security

We implement appropriate security measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. However, please note that while we strive to protect your data, internet data transmission may not be completely secure, and any transmission is at your own risk.

7. Your Rights

Under GDPR, you have certain rights regarding your personal data, including:

* Access: Request information about the personal data we hold about you.

* Correction: Ask us to correct inaccurate or incomplete information.

* Erasure: Request the deletion of your data where it’s no longer necessary for our purposes.

* Restriction: Ask us to limit the processing of your data under certain conditions.

* Data Portability: Obtain a copy of your data in a structured, machine-readable format.

* Objection: Object to processing based on legitimate interests, where you have specific reasons.

To exercise any of these rights or inquire further, please contact us at info@toast-management.co.uk. We will address your request within one month, unless an extension is permitted by law.

8. Links to External Sites

Our website may link to external websites. We are not responsible for the privacy practices of other sites, and we encourage you to read their privacy policies when visiting.

9. Complaints and Contact

For questions or complaints about how we handle your personal data, please contact us at info@toast-management.co.uk. If you are unsatisfied with our response, you also have the right to contact the UK Information Commissioner’s Office (ICO).